Virtual Assistant - Nonprofit Name Change Implementation Specialist

M Street Center Name Change Implementation Project Project Overview We're implementing a comprehensive name change from "Perry School Community Services Center" to "M Street Center" and need an experienced nonprofit administrative specialist to execute our detailed 20-task implementation plan. Timeline: 3-4 weeks full-time work (30-40 hours/week) Start Date: Immediate (upon successful trial completion) Structure: Paid trial week + full project implementation Clear Deliverables & Expectations Phase 1 - Trial Week (Tasks 1-4) Deliverables: Board messaging toolkit with talking points and AI prompts IRS Form 990/EIN name change filing completed DC Office of Tax and Revenue updates submitted Banking coordination with Truist representative (contact provided) Success Criteria: Professional, polished documents ready for immediate use All government filings submitted correctly with confirmation numbers Proactive communication about any roadblocks or questions Organized documentation of all completed work Phase 2 - Full Implementation (Tasks 5-20) Core Task Categories: Government Compliance: SAM.gov, DC registrations, business licenses Financial Systems: Insurance updates, QuickBooks, payroll systems Communications: Email campaigns, donor mailings, partner notifications Operations: Contract amendments, vendor notifications, signage coordination Stakeholder Management: Grant portals, funder communications, archive updates Required Skills & Experience Must Have: 3+ years nonprofit administrative experience (Form 990s, compliance) Government portal navigation (IRS, state/local systems) Professional business communication skills Project management with complex, interdependent tasks Eastern time zone (for DC government office coordination) Strongly Preferred: Previous organizational rebranding experience Washington DC government systems familiarity Multi-tenant property management experience Grant management background Our Communication Style & Expectations How We Work: Daily check-ins via Upwork messages (brief status updates) Shared project tracker (we'll provide template) for task status Proactive communication - we expect you to flag issues early Professional tone - you'll be representing us to government agencies, banks, and partners Detail-oriented - accuracy is critical for legal/financial updates What We Provide: Comprehensive 50-page implementation playbook with step-by-step instructions All necessary contact information (bank reps, government offices, vendors) Brand guidelines and logo files Access to organizational documents (W-9, board resolutions, etc.) Clear decision-making authority - no waiting for approvals on standard procedures Response Time Expectations: Us to you: Same business day response to questions You to us: Daily status updates by 5 PM ET Government/vendor issues: Immediate notification if delays occur Application Questions To ensure good fit, please address: Nonprofit Experience: Describe your most complex nonprofit administrative project involving government compliance or organizational transitions. Government Navigation: How comfortable are you with IRS procedures and DC government portals? Any specific experience? Project Management: How do you typically track and manage multi-task projects with dependencies? Availability: Confirm your exact availability (hours per week, time zone, start date). Next Steps Strong candidates will: Include 2-3 relevant work samples in their proposal Demonstrate understanding of nonprofit compliance requirements Show clear availability for immediate start Provide 2 nonprofit references Trial week structure: $700 for 4 tasks to assess mutual fit before full project commitment. We're excited to work with someone who can help us honor our historic legacy while building our future as M Street Center. This is meaningful work supporting a dynamic community hub that serves 9 nonprofit tenants and runs youth leadership, emerging tech, and community arts programs. Ready to help us make this transition seamless and professional? We'd love to hear from qualified candidates. Apply tot his job Apply To this Job