Virtual Executive Assistant/office manager

Overview We are a small mental health practice specialized in working with women who have been diagnosed ADHD. We provide adhd testing and individual/group counseling. We are seeking a highly organized and proactive Virtual Assistant to support our team in various administrative and billing tasks. The ideal candidate will possess excellent communication skills and a strong attention to detail. This role is perfect for someone who thrives in a fast-paced environment, has experience in mental health practices, and is eager to contribute to the success of our organization. We value every person's strengths and will work with you in a friendly and professional way. Duties As a Virtual Assistant/Office manager your responsibilities will include: • Providing exceptional customer service through various communication channels • Managing and organizing schedules, simple practice, google docs, etc efficiently for easy access and retrieval • Coordinating projects and ensuring deadlines are met • Working with other 1099 clinicians (one at the moment) • Demonstrating excellent phone and email etiquette while handling calls and inquiries • Utilizing Google Suite for document creation, scheduling, and collaboration • Typing documents accurately and efficiently • Operating RingRX phone system to manage incoming and outgoing communications • Utilizing DocuSign for electronic signatures and document management • Assisting with event planning and coordination of logistics • Proofreading documents to ensure accuracy and professionalism • Help implement social media tasks • Experience with Simple Practice EHR, square space, payroll, and mental health billing Experience The ideal candidate will have: • Proven experience in mental health customer service • Experience with mental health billing and insurance. • Familiarity with project coordination processes • Proficiency in Google Suite applications (Docs, Sheets, Calendar) • Experience with Simple Practice EHR for billing, scheduling, and payroll. • Works well with others • Strong Attention to detail and task completion • Flexibility with changing procedures or protocols. • Event planning experience is a plus, showcasing your ability to manage logistics effectively • Excellent proofreading skills • Thrives working independently and takes initiative • Reliable, responsible, accountable and is open to constructive feedback Flourish & Focus ADHD services has a great work culture where everyone is valued and ideas are heard. We believe in treating everyone with respect. We know mistakes happen, respect accountability, and encourage learning. If you are a motivated individual looking to make an impact as a Virtual Assistant/office manager, we encourage you to apply! Job Type: Contract Pay: $18.00 - $22.00 per hour Expected hours: No more than 8 per week Application Question(s): • How do you approach conflict? • What type of communication style do you have? Are you able to assert yourself or ask questions if you need clarification on a task? • Are you willing to help the owner organize and keep detailed notes? • How long do you hope to be employed? Experience: • Mental health Administrative: 5 years (Required) • Simple Practice EHR Medical billing and scheduling: 1 year (Required) Shift availability: • Day Shift (Required) Work Location: Remote Apply tot his job Apply To this Job