Remote/Local Executive Assistant to Co-Founder Bay Area ONLY
A growing AI company with a multi-agent AI platform is looking for a remote Executive Assistant to support the C0-Founder/CEO. This is a new role. The company has been in business for 1.5 years, has 30 employees and is scaling up. The role is full-time remote and the CEO would like an assistant in the Bay Area. Occasionally minimal assisitance.<br><br><strong>About the Job:</strong><br><br> Vet and prioritize the CEO's emails and draft responses<br><br> Coordinate scheduling and travel for the CEO when he speaks at conferences<br><br> Maintain well-organized filing systems for professional records and correspondence<br><br> Handle confidential and sensitive information with discretion<br><br> Screen incoming phone calls delivering detailed, timely messages to the appropriate parties<br><br> Proactively manage daily calendar, identifying and mitigation potential conflicts<br><br> Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items<br><br> Planning and executing internal and external meetings and events<br><br> Schedule internal and external meetings<br><br> Coordinate complex travel arrangements including flights, cars, hotels, and other reservations<br><br> Process expense reports<br><br> Assist with personal scheduling, such as coordinating appointments or family-related engagements.<br><br> Ad hoc projects as needed (order merchandise w/company logo, etc.)<br><br> Limited off-hour availability via text<br><br><strong>About You:</strong><br><br> Minimum of 5 years of experience in a related support position<br><br> BA/BS from a college or university<br><br> Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)<br><br> Dynamic and proactive comfortable in a fast-paced environment.<br><br> Polished, professional demeanor<br><br> Proactive go-getter; no task is too big or too small<br><br> Outstanding communication skills<br><br>Salary, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Unlimited PTO,<br><br>$500 quarterly stipend for home office<br><br>Hours: 8am-4pm or 5pm
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