Healthcare Executive Assistant - Freelance, Remote

Job title: Healthcare Executive Assistant - Freelance, Remote in USA at Magic

Company: Magic

Job description: Healthcare Executive Assistant - Freelance, RemoteDepartment: Support & LeadershipEmployment Type: Part TimeLocation: Global+Reporting To: Client via MagicCompensation: $7.00 / hourDescriptionAbout the Client

A leading global healthcare staffing firm connecting top-tier medical professionals with premier healthcare institutions worldwide. Operating across multiple countries, including Canada, the USA, the UK, and the UAE, they specialize in placing healthcare professionals while maintaining the highest standards of service. Their commitment to excellence has established them as a trusted partner in the healthcare staffing industry.Why does this role exist?

We're seeking a Healthcare Executive Assistant to provide comprehensive administrative support to our senior leadership, managing complex international communications, travel arrangements, and administrative operations. This role is crucial in maintaining smooth business operations across multiple time zones and ensuring efficient coordination between our global offices and healthcare partners.The Impact you'll makeAdministrative Management

• Handle all incoming communications via email and phone


• Manage the VoIP phone system


• Complete and submit various application forms and organizational memberships


• Process and reconcile credit card transactions

• Schedule and coordinate meetings across multiple time zones


• Prepare and distribute meeting agendas


• Manage executive calendar and appointments

• Arrange international travel, particularly for Dubai operations


• Book flights according to specific airline preferences and schedules


• Coordinate with international vendors for various services

• Maintain organized documentation systems


• Coordinate with vendors for printing and graphics


• Manage international deliveries and shipping

• Minimum 2 years of experience as an executive assistant


• Previous experience working with US or Canadian clients


• Proven track record in managing international travel logistics


• Proficiency in Microsoft Teams and Excel


• Experience with VoIP systems


• WFH Set-Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor, and up.


• Internet speed of at least 40 Mbps


• Headset with an extended mic that has noise cancellation and a webcam


• Back-up computer and internet connection


• Quiet, dedicated workspace at home

• Exceptional organizational and multitasking abilities


• Strong attention to detail and accuracy


• Proactive problem-solving approach


• Advanced communication skills


• Ability to maintain composure under pressure


• Cultural awareness and international business etiquette


• Adaptability to changing schedules and priorities

• You thrive in a dynamic, fast-paced environment


• You're known for your proactive and solution-oriented mindset


• You enjoy working with international stakeholders


• You're comfortable with schedule flexibility


• You have a strong personality and can handle high-pressure situations

• Remote position


• Must have a reliable internet connection and a quiet workspace


• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• Monday to Friday, between 8 AM to 5 PM PST (Pacific Standard Time)


• Occasional weekend availability for urgent matters


• 20 hours per week

• $7 per hour


• No benefits package included

Expected salary:

Location: USA

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