Virtual Assistant/Personal Assistant

Position Overview We are seeking a highly experienced, detail-oriented, and proactive Virtual/Personal Assistant to support the CEO of a growing technology company. This role is ideal for someone who has previously worked with US-based executives, is adept at managing multiple priorities, and thrives in a remote, fast-paced environment. The successful candidate will be expected to work independently with minimal supervision, while handling a wide range of professional and personal tasks with discretion and efficiency. Key Responsibilities: Executive Support: • Manage and optimize the CEO’s calendar, prioritizing and coordinating meetings, conference calls, and events with US and international stakeholders. • Handle email and communications—screen, respond, and draft correspondence with a clear, professional tone. • Coordinate and prepare for virtual and in-person meetings—agendas, minutes, presentations, and follow-ups. • Assist with strategic projects, research, and report preparation. • Serve as a gatekeeper and bridge for smooth communication between the CEO and teams/partners. Travel & Logistics Management: • Plan and manage complex domestic and international travel including flights, hotels, transportation, and itineraries. • Ensure timely arrangement and coordination of visa applications and compliance with travel policies. • Handle logistics for business and personal events, including meetings, conferences, and social engagements. Personal Assistance: • Oversee personal calendar management including appointments, family events, and special occasions. • Coordinate personal tasks such as household services, purchases, gift arrangements, and other ad hoc needs. • Manage personal finances, including expense reports and budget tracking. Administrative & Project Coordination: • Work on special projects assigned by the CEO, delivering high-quality outputs with minimal direction. • Maintain and organize digital files and documents in cloud-based systems (Google Drive, Dropbox, etc.). • Provide ongoing status updates and proactively identify areas where support may be needed. Requirements: • 5+ years of experience supporting C-level executives, preferably in a US-based technology or startup environment. • Proven ability to operate independently, anticipate needs, and take initiative without micromanagement. • Excellent understanding of US business practices, culture, and communication styles. • Proficiency with tools like Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Trello, Notion, etc.). • Superior written and verbal English communication skills with attention to clarity and tone. • Strong sense of discretion, confidentiality, and professionalism. Preferred Qualifications: • Experience supporting remote US-based executives or founders in tech/startups. • Familiarity with CRM platforms, social media management, or basic bookkeeping. • Comfortable navigating global time zones for scheduling and coordination. Apply Job!