Experienced Remote Part-Time Administrative Assistant – Virtual Support for Student Conferences and Programs Team

Welcome to CE Tours

CE Tours is a dynamic and innovative company specializing in student conferences and programs. We are committed to providing exceptional educational experiences that inspire and empower students to reach their full potential. Our team is passionate about creating engaging and interactive programs that foster learning, growth, and development. As we continue to expand our services, we are seeking a highly skilled and motivated remote part-time administrative assistant to join our team.

Job Overview

We are looking for an experienced administrative assistant to provide virtual support to our Student Conferences and Programs team. As a remote part-time administrative assistant, you will be responsible for a range of administrative and staff support duties, including creating reports, conducting research, data entry, and communicating effectively with staff, customers, and vendors. If you are a self-driven, organized, and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Key Responsibilities

• Create reports, documents, and spreadsheets to support program planning and implementation
• Conduct research to gather information and data for program development and evaluation
• Perform data entry and consolidation to maintain accurate and up-to-date records
• Communicate effectively and professionally via phone and email with staff, customers, and vendors
• Complete operational tasks such as ordering supplies, booking vendors, and booking staff travel
• Schedule meetings as needed and ensure timely communication with team members
• Support with expense tracking and maintain accurate financial records
• Assist with maintaining staff hiring and onboarding processes, ensuring compliance with company policies and procedures
• Maintain strict staff and customer confidentiality, adhering to company confidentiality agreements and protocols
• Assist in program/event planning, including coordinating logistics, scheduling, and communication with stakeholders
• Perform other duties as assigned, demonstrating flexibility and adaptability in a fast-paced environment

Requirements

To be successful in this role, you will need to meet the following requirements:

• At least 1 year of experience as an administrative assistant or in a related position, demonstrating a strong understanding of administrative principles and practices
• High school diploma or GED, with a strong foundation in English, mathematics, and computer skills
• Strong computer literacy, with proficiency in Microsoft Office and Google Suite, including Word, Excel, PowerPoint, and Gmail
• Highly organized and detail-oriented, with excellent time management and prioritization skills
• Excellent written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders
• Ability to manage and prioritize several projects and tasks simultaneously, meeting deadlines and delivering high-quality results
• Ability to work independently as well as part of a team, demonstrating flexibility and adaptability in a remote work environment
• Ability to work effectively and efficiently with limited supervision, taking initiative and demonstrating problem-solving skills
• Ability to easily learn new software platforms and technologies, staying up-to-date with industry trends and best practices
• Ability to handle confidential information with discretion, maintaining confidentiality agreements and protocols

Preferred Qualifications

While not required, the following qualifications are preferred:

• Experience working in a remote or virtual environment, with a strong understanding of remote work principles and practices
• Experience with event planning and coordination, including logistics, scheduling, and communication with stakeholders
• Experience with data analysis and reporting, including data visualization and presentation
• Experience with customer service and relations, including communication, conflict resolution, and issue management
• Certification in administrative assistance or a related field, demonstrating a commitment to professional development and continuous learning

Skills and Competencies

To be successful in this role, you will need to demonstrate the following skills and competencies:

• Strong administrative and organizational skills, with attention to detail and accuracy
• Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a fast-paced environment
• Strong problem-solving and analytical skills, with the ability to think critically and creatively
• Ability to prioritize tasks and manage multiple projects simultaneously, meeting deadlines and delivering high-quality results
• Strong technical skills, including proficiency in Microsoft Office and Google Suite, with the ability to learn new software platforms and technologies

Career Growth and Development

At CE Tours, we are committed to providing our employees with opportunities for career growth and development. As a remote part-time administrative assistant, you will have the opportunity to:

• Develop your administrative and organizational skills, with training and support from our experienced team
• Gain experience working in a remote or virtual environment, with the opportunity to develop your skills in remote work principles and practices
• Build strong relationships with stakeholders, including staff, customers, and vendors, with the opportunity to develop your communication and interpersonal skills
• Pursue certification in administrative assistance or a related field, with support and resources from our company

Work Environment and Company Culture

At CE Tours, we are proud of our dynamic and innovative company culture. As a remote part-time administrative assistant, you will be part of a team that values:

• Collaboration and teamwork, with a strong emphasis on communication and mutual support
• Flexibility and adaptability, with the opportunity to work independently and as part of a team
• Professional development and continuous learning, with training and support from our experienced team
• Diversity and inclusion, with a commitment to creating a welcoming and inclusive work environment

Compensation and Benefits

We offer a competitive salary range of $16 - $20 per hour, depending on experience and qualifications. As a remote part-time administrative assistant, you will also enjoy:

• Flexible scheduling, with the opportunity to work independently and manage your time effectively
• Opportunities for career growth and development, with training and support from our experienced team
• A dynamic and innovative company culture, with a strong emphasis on collaboration, flexibility, and professional development

Conclusion

If you are a motivated, self-driven, and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity. As a remote part-time administrative assistant, you will be part of a dynamic and innovative team that values collaboration, flexibility, and professional development. Don't miss out on this opportunity to join our team and contribute to the success of our student conferences and programs. Apply today!

How to Apply

To apply for this position, please submit your application, including your resume and cover letter, to our website. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Please note that to be eligible for this remote position, you must reside in one of the following states: Connecticut, South Carolina, Tennessee, and Texas. You must also be available to work your hours between 9:00 am - 5:00 pm EST Monday - Friday.

We are an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We welcome applications from qualified candidates of all backgrounds and perspectives.