Operator (Virtual Assistant)

Operator (Virtual Assistant) An Operator is a highly versatile Virtual Assistant who provides remote administrative, sales, and social media support to clients. They play a key role in ensuring the smooth and efficient flow of daily operations by managing back-end tasks, client communications, and digital presence. Depending on the client’s industry and specific needs, Operators may support a wide range of functions — from inbox management and CRM support to content creation and lead generation. Key Responsibilities Administrative Support • Manage client inboxes: draft, organize, and respond to emails professionally • Schedule and coordinate meetings, appointments, and travel arrangements • Maintain and update calendars across multiple time zones • Perform data entry, organize digital files, and manage cloud-based storage Social Media Management • Plan, create, and schedule posts across platforms (e.g., Facebook, Instagram, LinkedIn) • Monitor direct messages, comments, and community engagement • Ensure timely responses and support overall social media presence Sales Support • Conduct lead generation and prospect research to build target contact lists • Schedule and confirm sales meetings, discovery calls, and follow-ups • Handle appointment setting and maintain communication with leads • Maintain and update sales pipelines within CRM tools (e.g., HubSpot, Zoho, Salesforce) Qualifications & Requirements • High school diploma or equivalent (Bachelor’s degree preferred) • Proven experience as a Virtual Assistant or in a similar administrative or sales support role • Strong written and verbal communication skills • Excellent organizational skills and ability to manage multiple priorities • Proficiency in Microsoft Office, Google Workspace, and other productivity tools • Familiarity with project management platforms • Working knowledge of CRM systems, social media platforms, and basic graphic design tools (e.g., Canva) • Tech-savvy with a quick learning curve for new software and tools • Ability to work independently, remotely, and in fast-paced environments • Highly detail-oriented, dependable, and solutions-driven • Flexible, proactive, and enthusiastic about supporting client success Tech Requirements: • PC or laptop with a processor that has at least 8GB RAM, Intel Core i3 or equivalent, and Windows 11 (for both primary and backup equipment). • Stable internet connection (LAN or Fiber), with internet backup such as Pocket WiFi or Mobile Hotspot. Apply tot his job Apply To this Job