Experienced Administrative Professional - Secretary to the Operations/Transportation Director for a Dynamic Educational Institution

Introduction to Our Institution

We are a leading educational institution dedicated to providing high-quality education and services to our students, parents, and the community. Our Operations and Transportation Department plays a vital role in ensuring the smooth and efficient operation of our daily activities. We are seeking an experienced and skilled Secretary to the Operations/Transportation Director to join our team and contribute to our mission of excellence.

Job Highlights

• Competitive Compensation: We offer a competitive salary and benefits package to attract and retain top talent.
• Remote Work Opportunity: This role offers the flexibility of remote work, allowing you to work from the comfort of your own home.
• Location: Our institution is based in Parchment, MI, but this role can be performed remotely.
• Immediate Start: We have immediate openings available, and we are looking for someone to start as soon as possible.
• Opportunity to Make a Difference: As a Secretary to the Operations/Transportation Director, you will have the opportunity to make a positive impact on our students, parents, and the community.

Job Goal and Responsibilities

The goal of this role is to provide administrative support to the Operations and Transportation Department, ensuring that all activities are carried out efficiently and effectively. The successful candidate will be responsible for:

• Processing and filing all transportation/operations correspondence
• Updating files on all personnel in the department
• Performing secretarial duties, including answering telephone calls, taking messages, and typing reports
• Computing mileage and bus driver compensation trip sheets
• Typing route sheets and entering data into the computer
• Assisting parents and schools in locating bus routes, proper bus assignment, arrival, and departure times
• Checking invoices and processing bills for payment for the transportation department
• Updating and preparing annual transportation (state) reports
• Working in harmony with supervisory and peer personnel
• Using professional information discreetly and judiciously
• Supporting administrative and Board policies
• Representing the school system to the community in a positive, professional way
• Maintaining a sincere, friendly attitude toward parents and pupils to ensure effective communication
• Ensuring real-time communications between bus drivers and the transportation office during regular route runs and co-curricular travels

Essential Qualifications

To be successful in this role, you will need:

• A high school diploma or higher education
• Proficiency in keyboarding and word processing
• Working knowledge of basic office procedures and the operation of common office equipment and machines
• A self-motivated and organized approach to work
• A CDL license or willingness to obtain one

Preferred Qualifications

While not essential, the following qualifications are desirable:

• Previous experience in an administrative role, preferably in an educational institution
• Knowledge of transportation operations and logistics
• Experience with database management and record-keeping
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

Skills and Competencies

To excel in this role, you will need to possess the following skills and competencies:

• Administrative skills: Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
• Communication skills: Excellent verbal and written communication skills, with the ability to communicate effectively with parents, students, and staff
• Organizational skills: Ability to prioritize tasks, manage multiple projects, and meet deadlines
• Problem-solving skills: Ability to analyze problems, identify solutions, and implement effective solutions
• Teamwork skills: Ability to work collaboratively with others, including supervisory and peer personnel

Career Growth Opportunities and Learning Benefits

As a Secretary to the Operations/Transportation Director, you will have the opportunity to develop your skills and knowledge in a dynamic and supportive environment. You will be able to:

• Develop your administrative skills and knowledge of transportation operations
• Enhance your communication and interpersonal skills
• Gain experience in database management and record-keeping
• Work with a talented team of professionals who are passionate about education
• Contribute to the success of our institution and make a positive impact on our students and the community

Work Environment and Company Culture

Our institution is committed to providing a supportive and inclusive work environment that values diversity, equity, and inclusion. We offer:

• A positive and respectful work environment
• A talented team of professionals who are passionate about education
• Opportunities for professional development and growth
• A competitive salary and benefits package
• A dynamic and supportive community that values education

Compensation, Perks, and Benefits

We offer a competitive salary and benefits package, including:

• A competitive salary
• Comprehensive benefits package, including health, dental, and vision insurance
• Retirement savings plan
• Opportunities for professional development and growth

Conclusion

If you are a motivated and organized individual who is passionate about education and administration, we encourage you to apply for this exciting opportunity. As a Secretary to the Operations/Transportation Director, you will play a critical role in supporting the success of our institution and making a positive impact on our students and the community. Don't miss out on this opportunity to join our team and contribute to our mission of excellence. Apply today!

How to Apply

Interested and qualified candidates should submit their applications to Theresa Weckerle, Director of Transportation, 520 N Orient Street, Parchment, MI 49004. We look forward to hearing from you!

Notice of Non-Discrimination

The Parchment School District does not discriminate on the basis of race, color, national origin, sex, including sexual orientation and/or transgender identity, disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category in its programs and activities, including employment opportunities.